Emergency Evacuation Plan (EEP)

1.  Emergency plan (EEP) 

The purpose of this plan is to ensure the safe and orderly evacuation of the building during emergency situations such as fire, natural disasters, bomb threats, etc. 

The Emergency team meets twice a year at the request of the Administration & Finance Director.  

At reception there are two sign in/out log books: one for employees and one for visitors and contractors.  Each person entering the building must pass by reception  to sign in his/her name and time of arrival.  The same procedure is followed when leaving the building.  In the event of emergency evacuation, the receptionist is responsible for taking the books out of the building informing the Fire Department.  In case he/she is absent, this responsibility is passed on to the Building Safety Liaison Officers. 

The Emergency team members and their duties are listed below: 

2.  Evacuation Coordinator  

• The Administration & Finance Director 

During an evacuation, the evacuation coordinator will oversee all operations and make all critical decisions regarding life, safety, and property. He or she will also determine if the incident is serious enough to invoke the College emergency evacuation plan.  In the event of an emergency evacuation, the evacuation coordinator  should call out “Fire, fire, fire” (three times) as loudly as possible.  If the Evacuation Coordinator is absent the responsibility is passed on to the Building Safety Liaisons. 

3.  Building Safety Liaison Officers 

• A full time Lecturer is responsible for keeping guard in front of the elevator on the basement to prevent people from entering.
• The Assistant Librarian is responsible for the ground floor and middle floors and for keeping guard in front of the elevator on the ground floor to prevent people from entering.
• The International Officer A is responsible for keeping guard at the rear exit on the ground floor.
• The Student Welfare and Activities Officer is responsible for the first floor and for the fire extinguisher at the reception.
• The Accounts Officer is responsible for keeping guard at the rear exit on the first floor.
• The Student Recruitment Officer is responsible for keeping guard at the front exit on the first floor and for keeping guard in front of the elevator on the first floor to prevent people from entering.
• The QA Officer is responsible for the second floor.
• The Director of Professional studies is responsible for keeping guard at the front door exit on the second floor and for keeping guard in front of the elevator on the second floor to prevent people from entering.
• The Academic Administrator is responsible for keeping guard at the rear exit on the second floor.
• The International Officer B is responsible for the fire extinguisher at the rear exit of the building on the first floor and in the labs.
• A full time Lecturer is responsible for the fire extinguisher at the rear exit of the building on the second floor.
• A full time Lecturer is responsible for the fire extinguisher at the front exit of the building on the second floor.
• The Administration & Finance Director is responsible for the fire extinguisher in the Library.
• A full time Lecturer is responsible for the fire extinguisher on the middle floor.

 The Building Liaison Officers are responsible for maintaining a roster of people who have offices in the building and conducting a roll call at the designated assembly area. If any person is known to be or suspected of being in the building, the building liaison officer will immediately notify the evacuation coordinator. The Building Liaison Officers will determine ahead of time if special arrangements need to be made for mobility-impaired individuals during an evacuation. 

4.  Lecturers 

At the beginning of each semester, the lecturers inform students of the designated assembly area for the building. In the event of an alarm, the lecturer escorts students out of the class and down the stairs to the assembly point.  Elevators are out of bounds during such events.  The lecturer takes with him/her the attendance list from the classroom and conducts a roll call at the designated assembly area.  If any person is known to be or suspected of still being in the building, the building liaison officer immediately notifies the evacuation coordinator. The lecturer determines ahead of time if special arrangements need to be made for mobility-impaired individuals during an evacuation. 

5.  Utility Head 

• The Head of Computing 

The Utility head is responsible for securing all the data.  He / She must take the external hard disc out of the building. 

6.  First Aid assistants 

• The Building Safety Liaison Officers 

They will respond to all medical situations, provide First aid and call for any off-site emergency assistance. 

Reporting Emergencies 

7.  Fire Alarms 

Fire alarms and smoke detectors are signaled to a private security company. In the case of a fire or the detection of smoke, the private company is signaled.  The security company confirms with the College the existence of fire and notifies the fire department.  The appropriate building safety liason officer will verify the extent of the emergency based on the information provided by the smoke and fire detection panel and will initiate the evacuation procedure. If a person knows about the cause of the alarm, he or she should inform the evacuation coordinator or the building safety liasons. 

Emergency phones: 

Fire Department: 112 or 199

Security company: 25 33 66 44 

8.  Other Emergencies 

 For all other emergencies phone: 25 736501 

9.  Evacuation 

Every person in the building, including staff, members of faculty, students, visitors, and contractors, regardless of known or suspected cause, is required to evacuate the building immediately when the fire alarm is sounded. Persons evacuating must leave via the closest emergency exit.  Emergency exits are posted throughout the building. 

10. Elevators 

Elevators must not be used as a means of emergency evacuation as there is a deadly risk of entrapment, electrocution, or suffocation. 

11. Assembly 

Once outside the building, all occupants should proceed to the designated assembly area for a roll call.  The College is responsible for determining the assembly area that their participants and staff should be using.  This area is 50 meters away from the College and is located in the empty plot on the right hand side (when facing the road) by the building next to the College. 

The Building Liaison officer will take the roll call and report back to the Evacuation Coordinator. The roll call is an important function, as town emergency personnel responding to the incident need to determine if anyone is missing and still in the building.  If people are missing, do not re-enter the building! Notify the emergency team and/or the evacuation coordinator and inform them of the missing person’s name and last known location. 

Re-entry into the area will be made only after the Evacuation Coordinator or his/her designee gives clearance.

12.  Rosters 

Each building liaison keeps a list of people who have offices in the building. 

Because the College is a public place, not everybody in the building will be on a roster. The evacuated groups should be polled by the building liaison officer to ascertain if anyone left in the building. 

13.  Information and Drills 

Emergency procedures are provided to all employees and students.  Drills take place once  every academic year.